Privacy Policy

Our privacy commitment to you

The River Deben Association (RDA) is committed to protecting your privacy. We do everything we can to keep your information secure and use it only for the purposes you intend. We will adhere to the principles of the General Data Protection Regulation.

We have created this Privacy Policy to give you the answers to privacy issues that may concern you when you become a member of the RDA. We may occasionally change this Privacy Policy so please check it from time to time.

Once you have read this Privacy Policy, if you have any questions on how we protect your privacy or deal with your data please email [email protected].

What data will you collect?

We will collect information to record your membership details and enable us to carry out the purposes set out in the paragraph below. This is likely to include names, addresses, titles, dates of birth, telephone numbers, email addresses, financial details including payment of subscriptions and donations, dates of joining and resignation/death, attendance at meetings and other events, and interests and involvements in the river. Your data may be held electronically or on paper.

What will you use my information for?

The lawful basis on which we hold your data is the legitimate interests of the RDA. We will use your data to further the RDA’s aims in ways that you would reasonably expect, and which we anticipate will have a minimal privacy impact. This will include sending you copies of our magazine and details of our meetings or making other general requests or enquiries whether by post, e-mail or phone. We will use your data only to inform you of or fund raise for RDA events and activities. By providing us with that information you are giving us permission to use it in the ways outlined here.

We will not use your information in any other ways unless you give us permission to do so.

Financial details

We will not retain any bank detail information other than copies of RDA bank statements.

We will do our best to protect your personal information once we have received it. However, we cannot guarantee the security of your data transmitted to our site before it reaches us, and any transmission is therefore at your own risk.

Cookies and website use information

We also collect anonymous information on the use of our website using log files or cookies. We may use IP addresses and monitor website use to identify locations, block disruptive use or record website traffic or personalise information for you. If we obtain an IP address, we will not use it to identify who you are unless we need to do so to enforce our terms and conditions, protect our services or other users. Please refer to our Cookies Policy.

Third Parties

We will never sell your data to any third party and we will not share your details with other organisations unless it is required by law or regulation.

How to stop us contacting you

If at any time you wish to stop us contacting you further, please write to the RDA Membership Secretary at the address on the website or e-mail at [email protected].

Right of access

You have the right to ask for a copy of the information we hold about you and to have any inaccuracies in your information corrected. If you wish to do this or to make any enquiries, email us at  [email protected].

Data Storage and Retention

The RDA has no central office and its work is either entirely or predominantly administered by volunteers. Membership records will be retained by the Membership Secretary and/or Treasurer and/or Chair for up to 2 years after the date of resignation or death of a member and records of individual giving, if applicable, may be retained by them for up to 7 years. Office holders will be required to hand over all relevant files when they leave office and to destroy any information in hard copy or on computer or disc at that time.

Data Protection Registration

The RDA was established for not-for-profit purposes, makes a profit only for its own purposes, and the profit is not used to enrich others. We are therefore not required to register with the Information Commissioner’s Office.